Privacy statement and accessibility

Accessibility statement

This accessibility statement applies to the website at publicart.fi and was prepared on 19 March 2021.

The Artists’ Association of Finland manages this website and is committed to making this website accessible in accordance with applicable legislation.

The accessibility of the service has been implemented by the external expert organisation Grok-IT.

The accessibility statement is related to the Act on the Provision of Digital Services (in Finnish) and to Directive (EU) 2016/2102 of the European Parliament and of the Council. 

Compliance status

The website is partially compliant with the Web Accessibility Directive.

Accessibility problems

The website currently has the following problems concerning compliance with the Web Content Accessibility Guidelines (WCAG 2.1 Levels A and AA).

2. Disproportionate burden

Not all PDF attachments on the website currently meet the accessibility requirements. Some of the attachments were prepared before 23 September 2019. The attachments will be fixed to meet accessibility requirements as soon as possible, but non-accessible files may still be present.

If necessary, attachments and other non-accessible materials can be individually requested as accessible versions by email at aaf@artists.fi.

Feedback on accessibility

Have you noticed an accessibility issue on our website? Please report it to us, and we will do our best to fix it.

You can give us feedback on accessibility by emailing us at aaf@artists.fi.

Supervisory authority

If you notice any accessibility issues on the website, please report them to us, i.e. the administrator of the website. Please note that it may take up to 14 days for a reply to be sent.

Should you not be satisfied with our response or you do not receive an answer from us within two weeks, you may file a report with the Southern Finland Regional State Administrative Agency. The agency website has detailed instructions on how to file a complaint and how the issue will be handled.

Contact information of the supervisory authority

Southern Finland Regional State Administrative Agency
Accessibility supervision unit
saavutettavuusvaatimukset.fi
saavutettavuus@avi.fi
Telephone: (switchboard) +358 295 016 000

Privacy statement

The administrator of the publicart.fi website, the Artists’ Association of Finland, complies with the General Data Protection Regulation (EU) 2016/679 (GDPR), which entered into force on 25 May 2018. We only process personal data for which there are legitimate grounds on the basis of a customer relationship, agreement, use of the website, legal obligations or the consent of the person in question.

This privacy statement complies with Article 13 of the GDPR

Register

The publicart.fi online service maintained by the Artists’ Association of Finland.

Controller

Suomen Taiteilijaseura – Konstnärsgillet i Finland
Business ID: 0117013-2
Iso Roobertinkatu 3–5 A 22, 00120 Helsinki
Email: aaf@artists.fi
Telephone: +358 50 5432 545

Person responsible for the register
Annukka Vähäsöyrinki, Director
Email: aaf@artists.fi
Telephone: +358 50 5432 545

Purpose of and legal basis for the processing of personal data

Depending on the person, the processing of personal data is based on the consent of the data subject, the terms of an agreement or the data subject’s legitimate interest (customer relationship, membership).

The subscription form for the newsletter on the publicart.fi website directs users to the subscription form for newsletters managed by the Artists’ Association of Finland. Personal data collected through the form is always based on the consent of the data subject (filling in the form is voluntary).

The Artists’ Association of Finland’s stakeholder register contains personal data related to the Association’s activities. The data is processed for the purposes of providing services, delivering services and products to stakeholders, developing products and services, managing and developing stakeholder relationships and statistical purposes.

The data can be used for marketing, direct marketing and targeted marketing for stakeholders. Data subjects have the right to prohibit direct marketing targeted at them by notifying the controller in writing.

Data is not used for automated decision-making or profiling.

Data content of the register

The following data, which is necessary for the purpose of the register, may be processed in the stakeholder register: first name, last name, position, contact details (address, telephone number, email address), company/organisation, sector.

The data is stored for as long as the person holds the position on the basis of which their data was entered in the register. Outdated data is deleted at the person’s request or on the basis of periodic checks at the end of each calendar year.

The following details are collected from the newsletter subscription form provided by the subscriber: name, organisation, email address, telephone number. We retain the personal data collected through the subscription forms for as long as is necessary for the delivery of our newsletters.

We also collect the following anonymised personal data using analytics tools on the publicart.fi website:
 

User activity and browsing data

Device ID

We collect this information to improve our communications. We store anonymised personal data collected through analytics for 38 months. Anonymised data cannot be linked to any specific person.

Data sources

Personal data is collected from the data subject or from public data sources.

Disclosure of personal data

Individual personal data will not be disclosed to third parties, except for the transfer of data specified below for the purpose of communications via newsletter or for disclosure to the authorities as prescribed by law.

Anonymised personal data may be disclosed to third parties such as analytics partners.

Transferring personal data outside the EU and the EEA

The Artists’ Association of Finland uses the Australian Campaign Monitor email service of the Finnish Gruppo Software Oy in its newsletter communications, which means that personal data is transferred outside the European Union. Personal data is, however, protected in accordance with the Personal Data Act.

Principles of protecting the data file

Personal data can only be accessed by the controller’s staff and subcontractors. The controller ensures that all persons who have the right to process personal data have undertaken to observe professional secrecy or are subject to appropriate legal professional secrecy.

The data content is stored in the electronic Gruppo system, which is protected by a password. The processing of data requires a username granted by the administrator. Only eligible employees have access to the electronic material.

Cookies

The publicart.fi website uses cookies. On our website, we use Google Analytics, which uses a set of cookies to track, for example, visitor numbers and behaviour on our site. Read more about Google Analytics and cookies.

All cookies used on the website are collected anonymously. Google Analytics allows us to see how many people have visited the website and what pages they have browsed, but this information is never linked to other data files, ensuring that personal data remains anonymous.

You can choose to disable Google Analytics cookies by changing your browser settings or, alternatively, by installing the Google Analytics Opt-out add-on to your browser.

Data subjects' rights

Data subjects have the right to request that the controller delete their personal data, unless the law requires the retention of the data (e.g. the Accounting Act). When the processing of personal data is based on legitimate interest, the data subject has the right to object to the processing of their data. When the processing of the data is based on the data subject’s consent, the person has the right to withdraw consent.

Data subjects have the right to inspect their information stored in the Artists’ Association of Finland’s stakeholder register. The request for inspection must be made in writing to Iso Roobertinkatu 3–5 A 22, 00120 Helsinki.

The controller verifies the identity of the data subject using photo ID after the request has been received. The inspection takes place at the controller’s premises before the information is disclosed. The controller must respond to the customer within the time frame specified in the GDPR (usually within one month).

Data subjects can update their details by contacting the Artists’ Association of Finland by email at aaf@artists.fi. The identity of the data subject may be verified using background questions.

Insofar as data subjects or users can act on their own initiative, they must, without undue delay and as soon as they become aware of an error, rectify, delete or complete any incorrect, unnecessary, incomplete or outdated information in the register, or any other information that is contrary to the purpose of the service.

Requests for rectification can also be made using a signed document or in another verifiable manner. If necessary, the identity of the data subject is checked with a photo ID before rectification or deletion.